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This programme is primarily aimed at supporting academic staff in their induction period or for the first few months within their new role but this can be flexed to best meet the needs of the staff member concerned. For some staff, it may suit them better to access mentoring support after the initial few weeks when they are more familiar to the role, for example.

 

Staff will be offered a mentor who will be someone experienced in working in CIT in a similar role, and able to offer support and guidance.  This will be in addition to any induction arrangements put in place by the mentee’s home department/function or by HR, to allow for a more individual approach.

 

The Teaching and Learning Unit at CIT promotes and supports the pilot mentoring scheme. Staff feedback from other third level institutions has shown that there is enormous benefit to be gained from mentoring.

What is mentoring?

The first recorded use of the word ‘mentor’ is in Homer’s epic poem “The Odyssey”. Ulysses left his trusted friend Mentor to take care of his household and his son Telemachus whilst he was away fighting in the Trojan War. Mentor largely failed in his duties, taking care of neither. It was the goddess Pallas Athene (goddess of war and of wisdom) who helped Telemachus, appearing throughout The Odyssey in a variety of human and animal forms, including that of Mentor. As Mentor she acted as a wise and trusted adviser and counsellor helping Telemachus grow in experience, maturity and courage.

However, the word didn’t feature in the English language until publication, in 1750, of the story Les Aventures de Télémaque, by the French writer Fénelon, in which Mentor was the main character. Les Aventures de Télémaque went on to become the most reprinted book of the 18th century, leading to the word ‘mentor’ being resurrected after a gap of nearly three millennia. It is Fénelon’s Mentor, not Homer’s, which forms the basis for modern usage of the word. The word ‘mentor’ soon came to represent a wise and responsible tutor – an experienced person who advises, guides, teaches, inspires, challenges and corrects, and serves as a role model. Mentoring is now a widely used and effective tool for personal and organizational development.

 

Many definitions of mentoring exist - one possible description is:

Mentoring is a voluntary arrangement whereby an experienced individual, outside the reporting relationship, holds regular meetings and discussions and takes a personal interest in guiding and supporting the development of a less experienced person in progressing within and beyond their immediate role. (Hale:2000).

The key aspects of this definition are that it is individual, agreed between the parties involved and is designed for a particular purpose or situation for an agreed period of time.

 

Mentoring, whereby one colleague offers support to another, can be used in a variety of ways. The most common purpose is to provide support to staff in a new to a role, whether they are completely new to an organisation or have recently taken up a new post.

What are the roles and responsibilities within this programme?

There are three key sets of roles/responsibilities within this programme, they are as follows:

  1. The Induction Mentor

An Induction Mentor in CIT facilitates the induction of new staff members in the college.

  • The key characteristics of an induction mentor are, they:
  • Are committed to the process and principles of the scheme
  • Able to devote sufficient time to make the mentoring relationship successful
  • Have a genuine interest in sharing experience to support mentees development
  • Have an enthusiastic and positive attitude towards their own work
  • Take responsibility for their own development and attends mentor up-skilling
  1. The role of the Induction Mentor varies with the needs of the inductee. A mentor provides support, information and encouragement as well as empowering inductees to seek/source answers to questions they might have.
  2.  
  3. The Induction Mentee
  4. The role of the induction mentee is:
  5. To drive their own induction to achieve the most from the mentoring relationship.
  6. To be responsible for making plans and following up on them.
  7.  
  8. The Teaching & Learning Unit
  9. The role of the Teaching & Learning Unit within this programme is to:
  10. Identify and support mentees
  11. Initiate mentor training to support the scheme
  12. Evaluate the impact and success of the process
  13.  

To whom is the scheme open?

The scheme is open to all new academic staff or academic staff who are taking on new roles.  Staff may either be new to CIT or be switching to a new role.

How long does the scheme last?

Most usually, support is offered to new academic staff during the first semester of appointment to a new role. However, as stated this can be flexed to best meet the needs of the staff member concerned and mentoring can also of course be sought at any time during their employment period if it is identified as a possible suitable option as a part of planned development conversations between staff and their Head of Department.

What are the benefits to Mentees?

Staff being mentored will benefit from the support offered, enabling them to learn from the experience and internal knowledge of the mentor.  This will assist staff to settle into their new roles more easily, provide advice and guidance on working practices and support planning to meet personal and professional development needs.

 

The mentor offers an independent, neutral source of support which complements the departmental induction process.

Particular benefits are:

  • The opportunity to learn from an experienced staff member
  • Settling into roles more effectively
  • A broader understanding of the way CIT operates
  • Help in setting personal development goals
  • Increased confidence and internal network contacts
  • A confidential sounding board for ideas and suggestions
  • Support during the early stages of a new job
  • Improved self-awareness and personal understanding

“Staff are very helpful in CIT but people are so busy here that I was reluctant to ask for help”, New Staff Member

What are the benefits to the Mentor?

Although the focus of the mentoring relationship is mainly on the development needs of the mentee there are benefits for the mentor including:

  • An opportunity to share experience and expertise
  • A sense of personal satisfaction in helping to develop the potential of others
  • Opportunities to avail of mentor training
  • Developing skills while working with adults, such as advising, giving feedback, informing, listening and questioning
  • Building positive working relationships
  • Greater understanding of issues affecting new or younger staff
  • A new challenge and a learning experience
  • Job enrichment

“I really enjoyed my mentoring experience. I remember what it was like for me when I started out and I was happy to help my mentee.”, Mentor

“There was very little time involved and I found it very fulfilling.”, Mentor

“I learned a few new tricks myself from my mentee.”, Mentor

What are the benefits to CIT?

Mentoring also has potential benefits at organisational level which link with our values and strategic aims in relation to improving the staff and student experiences:

  • Improved knowledge sharing between new and established staff
  • Accelerated learning and development of mentees
  • Improved support, development and retention of new staff
  • Stronger positive working relationships
  • Development of  a more participative/collaborative culture
  • Improved communication in and between departments
  • Opportunity to develop networks/ communities of practice

Is training provided?

Training and ongoing support is provided by the Teaching and Learning Unit at CIT.

Do I have what it takes to be a mentor?

 

Potential Mentors

yes

no

1

Do you have at least 2 hours per month to meet in person or on the phone?

 

 

2

Do you have knowledge, skills and attitudes that you wish others to develop?

 

 

3

Do you encourage others by giving them praise and positive reinforcement?

 

 

4

Do you enjoy learning from others who have less experience than you do in the University?

 

 

5

Do you appear patient when teaching something to another person?

 

 

6

Do you recognise the potential in individuals beyond what they see in themselves?

 

 

7

Do you maintain strict confidentiality in a professional relationship?

 

 

8

Can you willingly help someone without receiving the thanks or compliments you deserve?

 

 

9

Do you give corrective feedback in a way that doesn’t discourage or defeat the person?

 

 

10

Do you have the coaching and counselling skills to be a mentor?

 

 

 

  • If you have scored yes in all boxes your experience and skills will be invaluable.
  • If you have scored no in any boxes identify what steps you need to take in order that this can become a yes.
  • If you scored no in more than six boxes mentoring is not for you at this stage!

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